May a candidate appoint himself or herself as campaign treasurer and sign campaign checks?
Yes. Only the treasurer and deputy campaign treasurer may sign campaign checks. (F.S. 106.021(1)(c))
Must a campaign treasurer be a registered voter in Florida?
No. Effective 1/1/2008 the campaign treasurer does not have to be a registered voter in Florida.
Can a deputy treasurer file and submit campaign reports?
Yes. A deputy treasurer may perform all of the duties of a campaign treasurer when specifically authorized to do so by the campaign treasurer and the candidate. (F.S. 106.021(4))
If my treasurer is out of town, can I have an extension to file my report?
No. Campaign financing laws do not provide for an extension for filing campaign reports under these circumstances.
What are the contribution limits for a candidate?
$1,000 per election is the limit you may accept from a contributor. That includes either monetary or in-kind or the combination of both from an individual contributor. For contribution purposes, the primary and general elections are considered separate elections (F.S. 106.08). For cash or a cashier's check the contribution limit is $50 (F.S. 106.09(1)).
What is an "in-kind" contribution and are they subject to the same limitations as monetary contributions?
An in-kind contribution is anything having a monetary value in any form. (F.S. 106.011(3)(a)) Any person who makes an in-kind contribution shall place a fair market value on such contribution (F.S. 106.055). In-kind contributions are subject to the same contribution limitations set for monetary contributions.
If I receive an in-kind contribution of office space and it exceeds the limits, what should I do?
You may accept an in-kind contribution up to the contribution limit threshold. You may not exceed the limit. You may pay, with campaign funds, for the office space after the limit is reached. (F.S 106.08)
Do I have to itemize small contributions 5¢, $1, $5, $10, etc.?
Yes. Florida law provides no exceptions for the reporting of contribution information, regardless of the size of the contribution. The full name and address of the contributor is also required. (F.S. 106.07(4)(a)1)
Do I have to list the contributor's occupation for every contribution?
No. Only if the amount is over $100. The occupation must be specific. Listing occupation as businessman, business owner or executive is not specific. If a business contributes more than $100, the principal type of business must be listed. (F.S. 106.07 (4)(a)1)
I received an anonymous contribution, how do I report it?
This should be reported on the campaign report as an anonymous contribution. A cover letter should accompany the report explaining that the contribution is anonymous and therefore impossible to return. The candidate is not to spend the contribution and at the end of the campaign, donate the amount of the anonymous contribution to an appropriate entity under F.S 106.141. (Division of Elections Opinion 89-02)
How is my name to be printed on my campaign checks?
"Name of Candidate Campaign Account" (F.S. 106.11(1)(b) for minimum account information required for campaign checks.
Can I accept contributions in a government-owned building?
No person shall make, solicit or accept any political contribution in a building owned by a governmental entity (accept means to receive a contribution by personal hand delivery from a contributor or the contributor's agent). This does not apply when a government-owned building or a portion thereof is rented for the specific purpose of holding a campaign fundraiser. (F.S 106.15(4))
How long do I have to deposit contributions into my campaign account?
All contributions must be deposited into the campaign account prior to the end of the 5 th business day following receipt excluding Saturdays, Sundays and legal holidays. All deposits must be accompanied by a bank deposit slip containing the name of each contributor and the amount contributed by each. (F.S. 106.05)
Can I use a debit card for my campaign account?
A candidate may use a debit card to make campaign expenditures. Debit cards are considered bank checks if they are obtained from the same bank that has been designated as the candidate's primary campaign depository. They must state "Name of Candidate Campaign Account". No more than 3 debit cards may be issued. Before a debit card is used, a list of all persons authorized to use the card is filed with the Division of Elections, Room 316, R.A. Gray Building, 500 South Bronough St, Tallahassee, FL 32399-0250. Debit cards must expire no later than midnight of the last day of the month of the general election. The person using the debit card cannot receive cash as part of any transaction. The treasurer, deputy treasurer or authorized user must sign each transaction. (F.S. 106.11(2))
May I use a credit card for my campaign account?
No. Credit cards may not be used by candidates running for local office. (F.S. 106.125)
How much may I withdraw for petty cash?
The campaign treasurer or candidate may, until the close of the last day of qualifying for office, withdraw the amount of $500 per calendar quarter. Following the close of the last day of qualifying and until the election, the campaign treasurer or candidate may withdraw $100 per week. Petty cash may be spent only in amounts of less than $100 and only for office supplies, transportation expenses, and other necessities. Petty cash shall not be used for the purchase of time, space, or services from communications media. The total amount withdrawn and the total amount spent must be reported in each reporting period. (F.S. 106.12)
If I want to be a No Party Affiliation candidate, can I still be registered to vote as a Republican or Democrat?
Yes. No Party Affiliation candidates will have their name placed on the general election ballot. (F.S. 99.0955(1))
I'm a candidate and have decided to run for a different office - what is the procedure?
A candidate must file a new Designation of Campaign Treasurer form (DS-DE 9). Within 15 days of the change of filing, the candidate must notify all contributors in writing and offer to return a pro rata share of his/her contribution - make sure to enclose the DS-DE 86 Request for Return of Contribution form. If the contributor returns the form within 30 days, then he/she is entitled to a pro rata share of his/ her contribution. Any contributions not requested to be returned within the 30-day period may be used by the candidate for the newly designated office. (F.S. 106.021(1))
Do I have to file campaign reports on the Online Reporting System (ORS)?
The Madison County Supervisor of Elections requires that all campaign reports be filed via the Online Reporting System (ORS). Each candidate will be issued a password and ID number that will be mailed to them after they file.
As a candidate, am I required to use closed-captioning and descriptive narrative in my television broadcasts?
Yes. Each candidate is required to use closed-captioning and descriptive narrative in all television broadcasts regulated by the Federal Communication Commission or file a written statement with the filing officer stating reasons for not doing so. For local offices the Supervisor of Elections is your filing officer. (F.S. 106.165)
Can I conduct a raffle to raise money for my campaign?
No. Pursuant to Section 849.09, Florida Statutes, it is unlawful for any person in this state to set up, promote, or conduct any lottery for money or anything of value.
If I am late submitting my report, how is my fine calculated?
$50 per day for the first 3 days late and, thereafter, $500 per day for each late day, not to exceed 25% of the total receipts or expenditures, whichever is greater for the period covered by the late report. However, for the reports immediately preceding the primary and general election, the fine shall be $500 per day for each late day, not to exceed 25% of the total contributions or expenditures, whichever is greater, for the period covered by the late report.
Do I have to use a political disclaimer on all of my campaign literature?
Yes, however wording varies depending on office sought, party affiliation, and/or type of candidate. Refer to F.S. 106.143 or the Candidate and Campaign Treasurer handbook.
When can I begin collecting petition signatures?
Signatures may not be obtained until the candidate has filed the Appointment of Campaign Treasurer & Designation of Campaign Depository form (DS-DE 9). The petitions are valid only for the qualifying period immediately following such filings. (F.S. 99.095) Candidates are responsible for printing their own petitions.
The format is found on the Division of Elections website: http://election.dos.state.fl.us/forms/index.shtml#can